Hostel Regulations

Patience Hostel

Curfew & Security: Midnight curfew, requiring students to return before 12:00AM.
Prohibited Items & Activities: Smoking, alcohol, drugs, and firearms are strictly prohibited.
Cooking & Appliances: Cooking and using high-voltage electrical appliances (heaters) in rooms are forbidden.
No Perching: Subletting or allowing a non-resident student to stay in a room is strictly prohibited and can lead to eviction. Any resident who harbors, keeps, or accepts an unauthorized person/student in his or her room will lose his/her residency as well as forfeit the residential fees paid. Furthermore, all members of the room will lose their residential status, if they are found to be involved
It is PROHIBITED to give up one’s bed either for free or for financial reward. Any resident who gets involved in such an act, when caught, will face the hostel’s disciplinary processes and shall be sanctioned by an outright dismissal from the hostel and forfeiture of residential fees.
Failure to report roommates who breach any of the regulations shall be considered an act of collusion and may result in the immediate revocation of the residential status of all occupants of the room.
Failure to report violations is considered collusion and may lead to loss of residency.
Maintenance & Cleanliness: Students are responsible for cleaning their rooms and keeping shared areas tidy. Defacing walls (fixing pictures, painting) is prohibited.
Noise Control: Residents are not to engage in acts that create a nuisance, such as loud music, drumming, or shouting.
Damages: Residents are liable to pay for the repair or replacement of any broken furniture or fixtures.
A student who vacates his/her room on his own during the semester shall not be entitled to any refund.
In view of the abolishment of the Breakages and damages fee, resident would pay for any maintenance work done on their behalf.
Residents are not to engage in any act which amounts to a nuisance or inconvenience to other users of the premises including drumming, whistling, noise-making, quarreling, fighting, shouting, etc. Smoking in the rooms or inside the hall, the use of and dealing in narcotic drugs or other banned substances, or harboring any person who engages in criminal activities under the laws of Ghana is strictly prohibited. Offenders shall be sanctioned including being expelled from the hall without a refund of residential fees paid.
Violating rules can lead to fines, suspension, or immediate expulsion from the hostel without a refund of fees.

Reserved Rights of Patience Hostel

In this Agreement, Patience Hostel reserves the right:

To enter any room for the inspection, repairs, cleaning, inventory of health or safety hazards, or other emergencies.
To change or cancel your assigned room in the interest of order.
To levy and collect charges for:
1. Damages to room, furnishings, and/or building
2. Unauthorized use of room, furnishings, and/or building
3. Alterations of any room, furnishings, and/or building facilities
4. Special cleaning necessitated by improper or unreasonable care of room, furnishings, and/or building
5. Disciplinary actions arising out of breaching rules, regulations, policies, andprocedural information of the hall.
To cancel the Agreement for the protection of other residents/students

Vacation Rules and Procedure

Vacation stay is not automatic for residents

Every resident must vacate his/her room at the end of the period for which payment has been made and duly signed out.
For the avoidance of doubt, residents must vacate the rooms not later than two (2) days after the published date for the end of the Semester by the University after which non-compliant students will be fined.
Any resident who intends to stay in his/her room beyond the two (2) days grace period from the date of the end of the semester as may be published must regularize the same with the Senior Tutor by paying appropriate vacation fees in full before the expiration of the two-days grace period.
Residents must always ensure their rooms are left tidy upon vacation of the room.
Residents are responsible for taking custody of the possessions they bring into the hostel. Neither the hostel nor the university shall be responsible for the loss of any personal belongings of Residents through whatever means, and in whatever form.

Loss Of Property

Patience hostel shall not be responsible for any losses or damages regarding any personal property of students regardless of the cause(s) of said losses or damages.

Abandonment Of Personal Property

Patience hostel shall not be responsible for any losses or damages regarding any personal property of students regardless of the cause(s) of said losses or damages.

Student Resident Safety & Security Responsibilities

Maximum of two (2) refrigerators/microwaves per room.
The following are not allowed to be used in student rooms:
- Washing machines
- Dishwashers
- Gas cookers/cylinders
- Air fryers, ovens, deep fryers

Residents are responsible to adhere to all safety regulations and notify the staff of Patience Hostel of any misuse or abuse of equipment that is prohibited under this Agreement.

Indemnification

Patience Hostel shall not be liable or responsible to residents for any loss or damage to any property or person occasioned by theft, the act of God, public enemy, ejection, riot, strike, insurrection, or order of government. Residents shall indemnify, defend and hold UGEL harmless from and against any and suits losses, liabilities, actions, and costs.

Penalties and Fines

Breach	Penalty/Sanction	Fine (GH₵)
Refusal to abide by orders from the Hall Management	Permanent loss of residential status/handover to campus security.
Physical assault of any kind (Offense)	Dismissal from the hall of residence and notification to the university for further action depending on the gravity may be handed over to the Police
Verbal Assault	Written caution/write an apology to the victim/permanent loss of residential status
Sexual assault/Rape (Offense)	Dismissal from the hall of residence, referral to the University, and handed over to the Police
Sexual Harassment	Written caution and counseling/Dismissal from the hall of residence and referral to the University for further action
Unnecessary noise making	Written caution plus fine/loss of permanent resident status. Machinery used will also be confiscated	500
Inconveniencing roommates (including harboring the opposite sex in the room beyond visiting hours) which in accordance with the Agreement is between the hours of 12:00 midnight and 6:00 a.m.	Written apology/permanent loss of residency.
Not cleaning the room when going on vacation/while in occupation	Fine/permanent loss of residency	500
Not putting electrical gadgets such as lights and fans off before leaving for vacation/stepping out of the room	Payment of fine	300
Destruction of Hostel Property willfully/negligently	Written warning/replacement of property/ permanent loss of residential status
Dealing in and/or use of narcotics	Subject to Hostel disciplinary procedures. Eviction and handing over to the Police. Permanent loss of residential status
Losing room key/Carrying key(s) away	Fine based on the rate as well as the cost of replacing the lock where necessary	300
Changing/Duplicating door keys without official permission	Suspension from the Hall and fine	300
Stealing (Offense)	Replacement of stolen item/ permanent loss of residential status and may be handed over to the Police
Caught in or entering a room without the knowledge of a room member	Payment of fine and replacement of any missing item in the room.	500
Littering/throwing out water at unauthorized places	Verbal caution, cleaning the place/written caution, fine/permanent loss of residential status	800
Displaying personal belongings on the walls, windows, and louver blades. E.g., towel, mop	Loss of residential status/fine	500
Refusing to pay Hostel water fees/dues	Deadline for payment/permanent loss of residential status
Extortion (Offense)	Refund of money/items with written apology/dismissal from Hall/handed over to the Police
Embezzlement of hostel funds by the officeholder (Offense)	Refund, removal from office, and disqualification from holding any other position. Other disciplinary measures may apply or be handed over to the Police
Swapping of rooms without official permission	Permanent loss of residential status
Entertaining visitors from outside the Hostel (male or female before 6.00 a.m. and after 10:00 pm (residents cannot entertain residents Males/Females before 6 am and after 10:00 pm)	Written caution/suspension/permanent loss of residential status
Cooking in the room with gas.	Permanent loss of residential status
Not tidying pantry/laundry after use	Written caution plus fine	100
Use of TV room/ Laundry room/ Kitchen other than the purpose for which it was built is forbidden	Fine	500
Trading in the hostel or encouraging others to trade. E.g. saloon services, mobile money, and grocery sale among others	Suspension from the hostel/permanent Loss of residential status/fine	500
Smoking in the room OR any part of the Hostel	Permanent loss of residential status
Using Reading/TV rooms for any purpose other than those permitted without written permission from the Hostel Manager	Fine/suspension/permanent loss of residential status	200
Changing door keys without official permission	Suspension from the Hall and fine	200
Allowing notices to be posted on your doors or room furniture Posting of notices on all other areas aside the notice boards.	Refurbishment/Replacement of doors by occupants/fine	100
Using prohibited high-energy electrical gadgets namely washing machines, air-conditioners, and dishwashers among others in the room	Permanent loss of residential status
Removal of any equipment (e.g., router, fire extinguisher) from the Hostel is forbidden	Loss of residential status/fine	200
Removal of Reading room chairs into student rooms is forbidden.	Fine	200
Food is not allowed in the Reading room	Fine	200
Pets are NOT allowed in any part of the Hall	Dismissal from the Hostel